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Procurement and project leads

Do we do this ourselves or bring in outside help?

You bring in outside help without losing the context. The demand becomes a request to your providers, and one step turns the award into a project in the same system.

Book a demoSee Quick Request

Today

Outside support loses its context between the request and the project start

Demand in the project, request in the inbox

The demand is documented in the initiative, the request to providers is written separately and shorter. The bids therefore match the demand only in part.

The comparison is a spreadsheet somebody builds

Three bids in three formats. They only become comparable through a separate write-up, and the reasoning for the decision is written after the decision.

After the award the project starts from zero

Contract with procurement, scope with the provider, milestones in a new plan. What was agreed is entered a second time for the project.

What changes

The request comes out of the initiative, and the project comes out of the award

Awarding work is quick and on record. Small demands go out as a Quick Request to up to five providers, larger ones as a tender, in Enterprise with weighted criteria.

Sourcing and partner selection

Process
  1. 1Need
  2. 2Invite
  3. 3Bids
  4. 4Award
  5. 5Project

What you have afterwards

What procurement and project leads hold afterwards

  • Comparable bids, because every provider gets the same questions from the initiative.
  • A choice you can justify, in a comparison by named criteria, exportable for the file.
  • A traceable award with reasoning, in Enterprise with the four-eyes principle and declared conflicts of interest.
  • A project start without re-entry, with provider and milestones from the award, in Enterprise also with contract status.

Common objections

We already have providers. Why ValueSpoc, then?
You start with exactly those providers and invite them. The procedure is what is new: the same request, comparable bids, a reasoned award.
What does awarding through ValueSpoc cost us?
As the buyer you pay no fee. The awarded provider pays once on award, graded by volume, and invoices run directly between you and them.
Is a Quick Request a formal procurement?
No, and that is the point. Quick Request is for demands where a full procedure costs more than the contract. For large and formal awards the tender remains.
From the capacity gap through comparable bids to the project that comes out of the award.
Sample data, fictional names
The open demand that cannot be staffed internally in the period, as the starting point of the request.
Sample data, fictional names
Three bids with price, weighted score and must-have criteria met, the knock-out criterion visible.
Sample data, fictional names
The internal-or-external decision and the choice of provider, with options and reasoning in the initiative's log.

See it first

How a Quick Request runs

The page shows the four steps of a Quick Request and the point from which a tender is the better route.

See Quick RequestBook a demo

More questions